Privacy Policy

Valid From: 1/1/2022

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Lexica Corp. ("Lexica") cares about your privacy and wants you to be aware of how we collect, use, and disclose Personal Data. This Privacy Policy outlines our practices regarding the Personal Data we collect during the course of our activities, including those conducted through our website or software ("Services/Solutions"). By providing Personal Data or using the Services, you acknowledge that you have read and understood this Privacy Policy. This Privacy Policy applies to all countries where Lexica provides its technology Services.

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WHO IS RESPONSIBLE FOR THE PROCESSING?

Lexica with Tax Identification Number 900.852.349 – 5 is a technology solutions company, which acts as the controller of your Personal Data.

 

WHAT DATA DO WE COLLECT?

The information we handle (collect, store, use, circulate, and delete) about you depends on the stakeholder group to which you belong and how we interact with you. Personal Data is information that identifies you, is linked to you, or can be associated with you. This includes information that could be used to locate or contact you. We collect the following information:
 

2.1. Individual identification information. It is information that identifies a natural person, information linked to or that can be linked to a specific or determinable natural person ("Personal Data"). This information may include, among others, Commercial Information.

Regarding Commercial Information. When using our Services or Solutions, we may ask you to provide Commercial Information that links you to the company where you work, such as contact information, information about your position, and your functions in the company where you work; as well as information about the practices, policies, processes, and supporting documentation of the company where you work. This Commercial Information is stored in our systems, and we use it to provide the Services you have contracted on the terms of the agreements we enter into with your company.
 

2.2. Unidentified and non-identifiable information that belongs to you. This information is collected through the use of our websites or our Services and is information that does not allow the identification of users ("Non-Personal Data"). Non-Personal Data may include usernames, server names, shared resource names, file names, settings, browsing events, and technical information transmitted by your device, including certain software and hardware information (e.g., the type of browser and operating system your device uses, language preference, access time, and the domain name from which the software was linked; etc.). If you send us Personal Data related to another person, you declare that you have the authorization to do so and allow us to use this Personal Data in accordance with this Privacy Policy.
 

HOW DO WE COLLECT PERSONAL DATA?
We collect Personal Data from the following sources:

3.1.    Information you provide to us. By fulfilling the registration forms in which we ask you to provide your Personal Data to use our Services; contact us; or establish a legal relationship with us.
 

3.2.    Information we gather when you use our Services.We collect information related to the Solutions we offer, which allows us to identify your browser, your IP address or your account on the website or software of Lexica. It includes information about security measures and any other information generated by your interaction with our Solutions.
 

3.1.    Information we obtain from third parties.We collect information from third parties when we can legally use these sources. This information includes information available in public databases.

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HOW DO WE TREAT YOUR PERSONAL DATA?

4.1.       If you are an employee, job applicant or former employee
We process your Personal Data to execute our legal and contractual obligations with you, in particular, to fulfill the following purposes:

Develop recruitment, evaluation and employment processes; make security studies, including polygraph tests; send communications useful for the aforementioned processes; and, know and evaluate the information related to their academic, professional and job activities.
Carry out all the necessary activities to execute the existing contracts with the workers and their obligations, including making the payment of salaries, social benefits and others that arises from the employment relationship.
Verify the compliance of Lexica´s internal policies and the business purposes, including but not limited to compliance with legal or contractual obligations to third parties.
Manage the information and communication systems of Lexica, including, backup copies and files of the information contained in the devices provided by Lexica.
Carry out corporate welfare programs for employees, of vigilance of the Social Security and Health Management System and health promotion and prevention activities.
Submit information before entities of the Social Security and Health Management System, including the request for reimbursement for payments of licenses or disabilities to the competent organizations, including Health Maintenance Organizations, among others. Likewise, in front of financial entities for the analysis of benefits, such as drafts.
Send communications by courier, e-mail, mobile devices, or through any other analog and/or digital means of communication with commercial, advertising or promotional information about services, events, promotions, campaigns and/or contests of a commercial or advertising nature, advanced by Lexica.
Verify your information in credit bureaus to use it as an element of analysis in the employment relationship.
Submit information to control and surveillance authorities, support internal or external audit processes and carry out statistical studies or accounting processes.
Send information related to the liquidation, culmination of activities and participation in future selection processes, after the termination of the employment contract.
Verify and update Personal Data.
 

4.2.       If you are a contractor or supplier we process your Personal Data to execute our legal and contractual obligations with you, in particular, to fulfill the following purposes:

Contact and contract with providers of services or products that Lexica required for the development of its activities and the provision of its facilities; as well as making the necessary requests to report the accounting, legal and tax information related to them.
all the necessary activities to execute the existing contracts with the Suppliers.
Verify the information in credit bureaus or restrictive lists, with the purpose of using it as an element of analysis in the commercial relationship.
Carry out accounting, fiscal, administrative, due diligence, billing, and other procedures related to the commercial relationship.
Send communications by physical mail, electronic mail, mobile devices, or through any other means of communication with commercial, advertising, or promotional information about the services, events, campaigns and/or contests created by Lexica.
Submit information to control and surveillance authorities.
Verify and update Personal Data.
Support internal or external audit processes and perform statistical studies or accounting processes.
 

4.3.       If you are our client or potential client we process your Personal Data for the following purposes:

Provide the contracted services and allow the use of the contracted Solutions; as well as carrying out satisfaction surveys and monitoring the provision of the Services.
Send communications by courier, e-mail, mobile devices, or through other communication means with commercial, advertising, or promotional information about services, events, promotions, and/or contests of a commercial or advertising nature, related to Lexica.
Process orders, requests or any type of petition that is made by the client through any of the contact forms that are made available to them.
Make statistical or data analytics studies.
Inform about changes in data privacy policies.
Submit information before control and surveillance authorities.
Support internal or external audit processes and accounting processes.
Carry out accounting, fiscal, administrative, due diligence, billing, and other procedures related to the commercial relationship.
Verify the information in credit bureaus or restrictive lists, with the purpose of using it as an element of analysis in the commercial relationship.
Verify and update Personal Data.

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HOW DO WE PROCESS PERSONAL DATA IN OUR PARTNER PROGRAM?

It is the Relationship Program of LEXICA which study, analyze and evaluate requirements that an interested party must have to be selected by LEXICA as a Business Partner and during which the categorization of your membership will be make. This Relationship Program allows us to know you, understand your experience and your experience in the industry. Therefore, we will need to access your Personal Data and process it in the terms established in this section.
 

5.1       Processing of Personal Data registered in the Relationship Program
We will process your Personal Data in our Relationship Program to carry out the selection process of our Business Partners. From the beginning of the selection process, we will need your Personal Data, including your Business Information. The collection of Personal Data will be preceded by the request for an informed consent that allows us to process your Personal Data to accomplish the following purposes:

Contact you to share our business model; inform you about our products, Services and Solutions and design; or establish commercial alliances.
Carry out the activities included in the Relationship Program.
communications about the Relationship Program, get in touch to request information, as well as request clarifications or confirmations about the information you provided.
Know, evaluate, and monitor the management of the activities developed in the Relationship Program.
Verify your information on restricted lists, credit bureaus and criminal or disciplinary information centers, as well as carry out customer awareness and due diligence processes.
Carry out all the activities necessary for the proper development of our business relationship, including accounting, tax and administrative activities, due diligence, and billing procedures.
Sending communications with commercial or marketing information about products, services, campaigns, and events that we promote with our business partners or customers.
Carry out all the activities needed to execute our business relationship, including accounting, tax, administrative procedures, due diligence and, billing.

5.2.       Processing of Personal Data of partner, employees, affiliates, associates or representatives
In case that you act on behalf of an entity during our Relationship Program, we will require Personal Data from your partners, employees, affiliates, associates, or representatives to continue with our selection process. In these cases, you declare that you are authorized by your partners, employees, affiliates, associates, or representatives to handle their information, and allow us to process it to fulfill the following purposes:

Carry out the activities included in the Relationship Program.
Review and analyze the documents you provide us, including the evaluation of your technical, economic, commercial, and legal capacities and your legal representatives, shareholders, employees, contractors and member teams.
Send communications about the Relationship Program, get in touch to request necessary information, as well as request clarifications or confirmations about the information provided by you.
Know, evaluate, and monitor the management of the activities carry out within the Relationship Program.
Verify your information on restricted lists, credit bureaus and criminal or disciplinary information centers, as well as carry out customer awareness and due diligence processes.
Sending communications with commercial or marketing information about products, services, campaigns, and events that we promote with our business partners or customers.
Do all the activities necessary to execute our business relationship, including accounting, tax, administrative, due diligence, billing procedures.

5.3       Processing of Personal Data in the training stage

Our Relationship Program has a training phase in which we train you (and the employees and contractors you select) in the commercial and technical matters that our Business Partners must manage. The registration of the training sessions will require you to provide us the Personal Data (name, email, professional profile, professional experience and its associated certifications or any other associated information to the professional resume) of the employees, contractors and members of your team who will participate in the training sessions.

In this case, you declare that you are authorized by your employee, contractor or member of your team for us to process their Personal Data and allow us to process it in order to contact them and indicate the steps they must follow to register on our platform learning website and access training sessions. At the time of registration, we will require these interested parties with their informed consent to fulfill the following purposes:

Carry out all the necessary activities to participate in the training sessions related to our business model and our products, Services and Solutions.
Hire the Services or products necessary for the development of our activities and the provision of our facilities.
Verify information on restricted lists, credit bureaus and criminal or disciplinary information centers, as well as carry out customer awareness and due diligence processes.
Send communications with commercial or marketing information about products, services, campaigns, and events that we promote with our business partners or customers.
Carry out all the activities necessary to execute our business relationship, including accounting, tax, administrative, due diligence and billing procedures.

5.4.       Processing of Personal Data in case of not passing the Relationship Program
In case that you or the entity you represent do not pass the Relationship Program, we will keep your Personal Data and process it for the following purposes:

Send information about new invitations to participate in the business plans that we develop, and about commercial alliances that you may be interested.
Send communications with commercial or marketing information about products, services, campaigns, and events that we promote with our business partners or customers.

In case you are interested in Lexica delete your Personal Data you must contact us through the following email: info@lexicacorp.com. In case you are in Colombia, you must follow the process established in the complementary Privacy Notice for Colombia.

5.5.       Obligations of the participants in the formation stage
We will provide participants in the training stage a personal username and password to access our web-based learning platform (“Access Controls”). These Access Controls will be for the sole and exclusive use of the respective user, for which each user agrees to:

Do not transfer your Access Controls to third parties.
Do not allow third parties to know or make use of your Access Controls.
Do not make inappropriate use of your Access Controls.
Keep your Access Controls in secure media, out of the reach of third parties.
Modify your Access Controls periodically, or immediately in case of loss or disclosure.
Comply with the security practices that we recommend in our communications.

In addition, it is your responsibility to maintain control of the Access Controls and avoid third parties access them. Therefore, you are responsible for controlling the devices used to access our web learning platform using your username and not revealing the password associated with your username to anyone.

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WITH WHOM DO WE SHARE YOUR PERSONAL DATA?
Your Personal Data may be stored and processed in any country where we have facilities or service providers; and, by using our Services or providing us your consent (where required by law), your Personal Data may be transferred to countries outside of your country of residence and even to the United States for which we will implement measures to protect Personal Data. We will ensure an adequate level of protection to the Personal Data by using one or more of the following approaches:
 

6.1.We may transmit Personal Data to countries with regulations on personal data protection that have been recognized by the country from which the Personal Data is transmitted, providing adequate levels of protection for personal information.
 

6.2.We may celebrate written agreements, such as standard contractual clauses and other Personal Data transmission agreements, with recipients who are required to have an adequate level of protection.
 

6.3.We may request your consent to transmit your Personal Data for specific purposes.
 

6.4.We may confirm on other transmission mechanisms approved by the authorities of the country from which the Personal Data is transmitted.

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HOW DO WE SHARE PERSONAL DATA ABOUT YOU?
In Lexica, we only share Personal Data in the manner that we have inform you. We do not sell, rent, or share Personal Data with third parties, except as described in this Policy.
 

7.1.    Service Providers.We share Personal Data with service providers that help us with our business activities. Services providers support us in processing the types of Personal Data described above in the section “What data do we collect?” and for the purposes described in the “How do we process your Personal Data?” section. They are only authorized to process Personal Data as necessary and as directed by us.
 

7.2.    Required by law.If we are required to deliver Personal Data in compliance with a legal obligation or as part of legal process, we will take commercially reasonable steps to notify you of this delivery. We may also be required to release Personal Data in response to lawful requests from government authorities, including requests from national security agencies or law enforcement agencies.

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HOW DO WE PROCESS SPECIAL CATEGORIES OF DATA?
8.1.    Sensitive information.We do not collect Personal Data that is considered sensitive (for example, genetic data, biometric data, data that reveals racial or ethnic origin, political opinions, sex life, sexual orientation, religion or other beliefs, health-related data, criminal history, or affiliation), unless they are provided voluntarily by you; and, that these are necessary for the fulfillment of our functions and obligations.
 

8.2.    Personal data of minors.Our Services are not directed to individuals under the age of 17 and we request that these individuals do not provide Personal Data throughout our Services. If your child has submitted Personal Data and you want to delete it, please contact us as explained in Section 10.

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WHAT ARE YOUR RIGHTS?

9.1.    You can request to access, update, or correct and, in certain circumstances, delete your Personal Data. Therefore, you can:
Request access to the Personal Data we process about you.
Request that we correct inaccurate or incomplete Personal Data about you.
Request the deletion of your Personal Data.
Request restrictions, temporarily or permanently, on our processing of some or all Personal Data about you.
 

9.2. Local jurisdictions may include additional rights related to the processing of your Personal Data.

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HOW TO EXERCISE YOUR RIGHTS?
10.1. You can exercise your rights by contacting us through the following email: info@lexicacorp.com. If you consider that the processing of your Personal Data does not comply with the applicable regulation, you can lodge a complaint at the following email: info@lexicacorp.com.
 

10.2. You do not have to pay any rate, and our objective is to respond to your request within 15 days of receipt, or in the term stablish by applicable law. We will respect the requests you make in relation to your rights according to the law, which means that in some cases there may be reasons that will be impossible to grant your request.

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HOW DO WE AUTOMATICALLY COLLECT DATA?
11.1. Cookies.When you visit our websites, we may collect your information automatically through cookies or similar technologies. Cookies are text files that are placed on your computer to collect standard Internet log information and behavioral information about visitors to the website. By using the website or the Solutions of Lexica, you to consent the use of cookies. We use these technologies for the following purposes:

Support online navigation.
Support the registry process in our electronic forms and log in to your user account.
Analyze the use of our Services and Solutions.
Help with our marketing and promotional efforts (including behavioral advertising).

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11.2. Other means of automatic collection of Personal Data.
We may also collect and process information automatically in the following ways:
Through your browser.Most browsers collect certain information, such as your Media Access Control (MAC) address, type of computer (Windows or Mac), screen resolution, operating system name and version, and Internet browser type and version. We use this information to make sure our Solutions work properly.

IP address.Your IP address is a number that your internet service provider automatically assigns to your devices. An IP address is automatically identified and recorded in our server log files each time a user visits our website or uses our Solutions and Services, along with the time of visit and the pages viewed. IP address gathering is a standard practice and is done automatically by many online services. We use IP addresses for purposes such as calculating Service use levels, diagnosing server problems, and administering the Service.

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HOW TO MANAGE YOUR COOKIES?
You can choose to reject cookies at any time; however, if you do it, please be aware  that some features are only available through the use of cookies, and therefore if you choose not to accept them, they will not be available.

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PRIVACY POLICIES OF OTHER WEBSITES
Our website may include links to other websites; however, the Privacy Policy of Lexica apply only to our website. If you click on a link to another website, provide or submit Personal Data to those websites or online services, the privacy policies of those websites or online services will apply to your Personal Data. We suggest you read carefully the privacy policies of any website you visit.

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HOW LONG DO WE KEEP YOUR PERSONAL DATA?
We will retain your Personal Data while we are providing Services to you, while you are working for or with us, or while we are addressing a concern, question, complaint or request that you have made of us, as applicable to our interactions with you. If we have a contract or other agreement with you, we will attend the retention obligations of that agreement.

We may retain Personal Data for longer if we have a legal obligation to retain it or to maintain necessary register for legal, financial, compliance or other reporting obligations, and to enforce our rights and agreements.

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HOW DO WE STORE YOUR PERSONAL DATA?
We take appropriate security measures to protect Personal Data from loss, misuse, and unauthorized access, alteration, disclosure, or destruction. We have also implemented measures to maintain the confidentiality, integrity, and availability of systems and services that process personal information and will restore availability.

We search to use reasonable organizational, technical, and administrative measures designed to protect the personal information under our control. Unfortunately, no data transmission over the Internet or data storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please notify us.

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SUPPLEMENTAL PRIVACY NOTICES ACCORDING TO LOCAL REGULATIONS
Lexica may develop supplemental privacy notices for specific jurisdictions in addition to the information contained in the Global Privacy Policy of LEXICA (above), in accordance with local regulations where Lexica collect or process Personal Data.

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CHANGES TO OUR PRIVACY POLICY
We can make changes to this Policy based on modifications in the applicable laws and regulations or other requirements that apply to us, changes in technology, or changes in our business. Any changes we make to the Policy in the future will be posted on this page, and when we change this Policy in a way that also affects how we process your personal information, we will notify you directly by email or other direct contact with you, and we will also post a notice on our home page that this Policy has changed.

SUPPLEMENTAL PRIVACY NOTICE FOR COLOMBIA
This Supplemental Privacy Notice for residents of Colombia is in addition to the information contained in the Global Privacy Policy of Lexica (above) and apply only to residents of Colombia (“You”).

As a result, with the verification and acceptance of this Policy and the acceptance of our contracts for the use of our Solutions, you express that you know this Privacy Policy, and that you give your authorization for the treatment of your Personal Data in the terms established in the document.

Rights of the interested parties under Colombian regulations.In the event that your Personal Data complies with the legal standards of Colombian regulations, in addition to the rights established above, you will have the following rights:

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Request a copy of the authorization granted to the person responsible for the processing of Personal Data, unless it is expressly excluded as a requirement for processing, in accordance with the article 10 of Law 1581/12.
Be informed about the processing of Personal Data.
Submit to the local authority their complaints for infractions of the provisions of Law 1581/12 and the additional regulations that modify, add or complement them.
Revoke the informed consent and / or request the deletion of the data at any time at your will.

Consent.We will request your authorization for the processing of your Personal Data through a form designed for this purpose. We will not require consent to process public personal information, and in cases where the data processing is one of the exceptions established in article 10 of Law 1581/12.

Area in charge of handling requests, queries and claims.It will be at the head of the area info@lexicacorp.com to receive requests, queries and claims connected to the processing of Personal Data, in the exercise of the rights referred to in this Privacy Policy and in Law 1581/12.

Procedure for the exercise of the rights of the interested parties
 

a) Consultations.We will receive and resolve inquiries from interested parties about:
What are the Personal Data of the interested party that are kept in our databases?
What is the scope of the processing of Personal Data?
What are the purposes of processing Personal Data?
Such inquiries should be sent to the following email address: info@lexicacorp.com. We will keep proof of the query and your response. The query will be answered within a maximum period of ten (10) business days from the date of receipt. When it is not possible to attend the queries within said period, the owner will be informed, indicating the reasons for the delay and indicating the date on which it will be attended, which in no case may exceed the following ten (10) business days. the expiration of the first term.

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b) Complaints.We will receive and resolve complaints made by data subjects or data subjects in relation to:

Personal Data that must be corrected, updated or deleted.
Failure to comply with any of the obligations derived from local regulations.
Said claims must be sent to the following email: info@lexicacorp.com. We will retain proof of the claim and your response.

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